Saturday May 17th, 2008
& Sunday May 18th, 2008
in Little River,
South Carolina! |
Rules and Regulations for Arts & Crafts Vendors
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The Little River Blue Crab Festival will be held on the waterfront in historic Little River, SC on May
17-18, 2008. Festival hours will be from 9 am-8 pm on Saturday and 9 am-6 pm on Sunday. All
vendors are expected to remain open during the festival hours.
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ELIGIBILITY OF WORK. Items must be handmade by artist showing the same. To be considered,
three clear photographs (no slides) representing the art/craft you are entering must be forwarded with
your application and full payment of vendor fees. They will be used in selecting artists and eliminating
ineligible applicants. Demonstrations of crafts are encouraged. Acceptance by the Blue Crab
Festival committee is a commitment to participate in the festival and there will be no refunds. All
vendors are subject to approval of the festival committee/management. Should an artist not be accepted,
all fees will be promptly returned.
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NOT ALLOWED. The festival committee will exercise diligence in making sure that all artists make
and sell only the items listed on the application. No manufactured, balloons, comic books or other
crafts that have not been handmade will be accepted. Violators will be required to dismantle booths
and depart the festival. Venders found in violation will not receive any refund or hold the Little River
Blue Crab Festival liable for any expenses or refunds.
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DEADLINE. The absolute deadline for entries will be April 21, 2008
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BOOTH SPACES are 10' x 10' and should be covered by a tent or awning. No flat top tarps will be
allowed. Booth rent for arts and crafts is $200.00 for the 10' x 10' space if application received by
festival committee prior to February 1, 2008. After February 1 vender booth space will be $235.00. If
additional space is required, one additional booth can be rented for $150.00, giving the vendor a
space of approximately 10' x 20'. An additional fee of $25.00 will be charged to each vendor who
wishes to be juried.
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ELECTRICITY is limited and is available on a first come-first serve basis. The fee for electricity is
$25.00 for up to 20 amps.
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SOUTH CAROLINA SALES TAX. Each vendor is responsible for collecting and paying South
Carolina sales tax. The South Carolina Department of Revenue will be on site and will request to see
a sales tax number of each vendor. If you do not have a sales tax number, contact the South Carolina
Department of Revenue in Columbia, SC. No additional county or state permits will be required in
that each vendor falls under the festival's umbrella festival permit. There will be SC Department of
Revenue applications available when you sign in as well.
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VENDOR SET-UP. Due to local business parking obligations, most vendors will not be able to set up
until after 1:00 am on Saturday morning (Friday night.) In a few cases, vendors might be able to set
up on Friday afternoon or early evening. Determination of set-up cannot be made until check- in on
Friday. All vehicles must be removed from the festival area no later than 8:30 am on Saturday and
Sunday mornings.
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VENDOR BREAK-DOWN. No vendor will be allowed to bring a vehicle into the festival area to
break-down until after 6:00 pm on Sunday, May 18. All vendors must be out of the festival area no
later than 11:30 am on Monday, May 19. ANY VENDOR LEAVING THE FESTIVAL DURING
THE FESTIVAL HOURS OR NOT RETURNING TO THE FESTIVAL FOR THE SECOND DAY,
WILL NOT BE PERMITTED AT FUTURE FESTIVALS.
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PARKING. Reserved vendor parking has always been a problem for the Blue Crab Festival due to
the fact that there are no available lots in the immediate vicinity of the festival. However, it is the
intent of the festival committee is to have available vendor parking through private property owners.
We will strive to have vendor parking as close and convenient as possible. Early arrivers to the
festival should have no problem obtaining parking.
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SECURITY. Festival management is not responsible for vendor products or booths. The festival will
employ private security on the grounds on both Friday and Saturday evenings through 8 am on
Sunday morning.
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SPACE ASSIGNMENT. Whenever possible, space assignment will be made by the festival committee
in keeping with the desires of the exhibitor. Final determination of the space assignment is reserved
by the festival committee and assignments may be made or changed anytime in the best
interest of the show. Once assigned a space, the vendor cannot move their space to another location
without specific approval of the committee.
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CLEAN-UP. Each vendor is responsible for their own trash during the festival. Vendors must provide
their own trash bags and remove trash to dumpsters provided by the festival. After the festival closes
on Sunday, the vendor's area must be clean and all trash removed from the site.
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GATE PASSES. Each vendor will be provided with two (2) vendor badges at no charge. Passes for
additional workers are available for $5.00 per pass and are good for both days of the festival.
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JURIED FEES. Vendors who wish to be juried must submit a fee of $25.00. Every attempt will be
made to place all juried crafters in the same area. Rosettes/Ribbons will be awarded to the winners.
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CHECK-IN. Vendor check-in time will be provided to the vendor at the notification of acceptance.
All vendors must adhere to the check-in times. The committee will do everything possible to ensure
that the vendor has easy access to their assigned space.
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LIABILITY. All vendors are responsible for insuring his own exhibit, personnel, display, and materials
from any damage or loss through theft, fire, accident, or other cause. It is expressly understood
and agreed by the vendor that he/she will make no claim of any kind against the Little River Blue
Crab Festival, Inc. for loss, damage, theft, or destruction of goods or exhibit; nor, for any injury that
may occur to himself or his employees during the festival of any nature.
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